Marketing & Events Coordinator

Job Title :Marketing & Events Coordinator

Department: Marketing

Reports To: Head of Marketing

Job Purpose

The Marketing & Events Coordinator supports the planning, coordination, and execution of marketing initiatives, scientific events, and congress activities across the organization. The role is responsible for ensuring operational excellence in event management, cross-functional coordination, vendor management, and compliance adherence within the pharmaceutical industry framework.

The incumbent will work closely with mainly Brand Managers and with other cross functional teams for Mega events, i.e. stand alone, company summits, cycle meetings, etc. to ensure timely and effective implementation of marketing activities aligned with business objectives and Jamjoom Pharma corporate standards.

Key Responsibilities

A. Events & Congress Management

Support the planning and execution of local, regional, and international scientific events, congresses, symposia, webinars, advisory boards, cycle meetings, and promotional activations in alignment with Jamjoom Pharma brand’s strategies and business objectives.

Coordinate event logistics including venue booking, travel arrangements, accommodation, registration management, transportation, catering, and on-site event execution.

Liaise with event organizers, third-party agencies, suppliers, and vendors to ensure timely delivery of services and high-quality execution standards.

Support the management of sponsorship activities and third-party congress participation while ensuring compliance with internal Jamjoom Pharma policies and industry regulations.

Ensure all event-related activities are executed in accordance with Jamjoom Pharma company SOPs, compliance policies, pharmaceutical code of conduct, and local regulatory requirements.

Whenever needed, follow up on procurement processes including vendor creation, quotation collection, purchase requisitions, purchase orders, contracts, and payment tracking.

Monitor project timelines and ensure completion of all event deliverables within agreed deadlines.

Prepare and coordinate event materials including promotional items, scientific materials, branding assets, invitations, delegate kits, and booth requirements.

Consolidate post-event reports, attendance records, feedback, and insights to support performance evaluation and future activity optimization.

B. Operational & Marketing Support

Support the organization and preparation of cycle meetings, internal meetings, sales conferences, and marketing workshops.

Assist in the implementation of events related OMNICHANNEL initiatives and digital engagement tools including webinar platforms, online meeting solutions, digital invitations, CRM-related activities, and booth engagement technologies.

Coordinate communication between internal stakeholders and external partners to ensure effective execution of marketing activities/events.

Support Brand Managers in administrative and operational tasks related to marketing campaigns and promotional activities.

Maintain proper documentation and archiving for contracts, approvals, invoices, event reports, compliance documents, and supporting records.

Support the preparation of presentations, dashboards, reports, and tracking sheets for management review.

Contribute to process improvement initiatives aimed at enhancing operational efficiency and stakeholder experience.

Ensure timely follow-up on action plans and pending deliverables with internal departments and external suppliers.

Qualifications & Experience

• Bachelor’s degree in Marketing, Business Administration, Pharmacy, or related field.
• 2–4 years of experience in marketing coordination, event management, or commercial support, preferably within the pharmaceutical or healthcare industry.
• Experience in organizing medical congresses, scientific events, and HCP engagement activities is preferred.
• Familiarity with procurement and financial processes is an advantage

Knowledge & Skills

• Strong organizational and project coordination skills.
• Excellent communication and stakeholder management abilities.
• Strong attention to detail and ability to manage multiple priorities.
• Knowledge of pharmaceutical compliance standards and event governance.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word).
• Familiarity with webinar platforms, digital tools, and OMNICHANNEL engagement solutions.
• Problem-solving mindset with strong follow-up and execution capabilities.
• Ability to work effectively in a cross-functional and fast-paced environment.